We, the graduates of the U.P. Reserve Officers Training Corps (ROTC/U.P.)/ Citizen Military Training (CMT) Advance Course and/or Basic Course , imploring the aid of Divine Providence, believing that our principles and ideals, and the spirit of liberty and freedom, which were inculcated in us by our Alma Mater, the University of the Philippines, for which we have risked our lives in war must be nurtured in peace; and for which we are committed and prepared for all times under all circumstances to rise equal to the challenges brought upon us from all sectors of society; in order to consecrate and perpetuate the ties and brotherhood and comradeship which bind us together into a strong, militant, and compact organization in the face of danger, hardship, and combat; to align and direct towards the government’s program on National Development and National Security all our projects and activities; to develop our career and leadership potentials to the fullest; to preserve and perpetuate the traditions and incidents of our historical associations; to protect and promote our common welfare and that of our families; to continue our struggle to uphold and be vigilant at maintaining justice; to safeguard our liberty and to preserve our democratic institutions and way of life; to forever live guided by the shibboleths of DUTY, HONOR, COUNTRY; and to uphold the glorious name of the Philippines for which we have fought and served; do ordain and promulgate these By-Laws.
Section 1. The following terms, when used in these By-Laws, shall be referred to mean as defined hereunder:
(a) Board of Governors – all members referred to in Article V after the election and taking the oath of office. The Board of Governors may also be referred to as the Board.
(b) Corporation – shall mean the U.P. Vanguard, Incorporated.
(c) Incapacity – any cause circumstances which disqualifies a member from exercising his rights as provided for in these By-Laws. Incapacity shall be caused by resignation, expulsion, removal, or disability as an officer or member of the Corporation.
(d) General Meeting – any regular or special meeting of all the members of the corporation for the transaction of any business within its powers.
(e) Active Member – any member who is affiliated with a chapter, who regularly attends its meetings, and/or who positively supports and cooperates in the activities, programs and projects of his chapter.
(f) Inactive Member – any member who has failed to attends regular meetings and/or activities of the Corporation or his chapter.
(g) Transferred Member – any member who applied and was accepted as a member of another chapter. A member is deemed to have ceased to be affiliated and as such not entitled to the rights of membership in a Chapter upon his being accepted as a member of another chapter.
(h) Member in Good Standing – a member in good standing shall be a member who has no monetary obligations with the Corporation for the current and immediately preceding year.
(i) Member not in Good Standing – a member not in good standing shall be a member who has unsettled monetary obligations with the Corporation as certified by the National Treasurer, and/or who has been finally adjudged guilty of a complaint or charge against him filed before the Adjudicatory Council.
(j) Honorary Member – any person duly conferred honorary membership by the Board of Governors for having attained national prominence by virtue of his leadership and excellence in his chosen field of endeavor or in recognition of his outstanding humanitarian understanding.
(k) Regular Member – any person who has the qualifications and has fulfilled the requirements set forth in Sec. 1a or b and Sec. 5 of Art. III upon evaluation of his application by the Membership Committee and its acceptance by the Board.
(l) Sustaining Member – any entity who possesses all the qualifications as enumerated in Art. III, Sec. 3 and is conferred membership as such, as provided by the aforementioned provision.
(m) Term – the period during which a duly elected or appointed officer is entitled to hold office as of right, performing such functions and enjoying privileges attendant thereto.
(n) Vacancy – a state or condition in which an office or position is unfilled or unoccupied.
(o) Associate Member – any person duly conferred associate membership in accordance with Sec. 3, Art. III, of these By-Laws.
The principal office of the Corporation shall be established at the U.P. DCMT/Vanguard Building, University of the Philippines Campus, Diliman, Quezon City, Metro Manila. The Board of Governors may establish and/or maintain office of the Corporation in other parts of the Philippines, or in any foreign country when the interests of the Corporation so requires.
Section 1. MEMBERS – the following shall be eligible for Regular Membership.
(a) A graduate of the U.P. ROTC/CMT Advance Course; provided that said graduate was a member of the U.P. ROTC/ CMT Corps of Officers for the duration of the Advance Course; and provided further, that he is either a graduate of an academic course thereat at the time of his graduation from the U.P. ROTC/CMT Advance Course, or enrolled in an academic course in U.P.
(b) A bona-fide graduate of the U.P. ROTC/CMT basic course provided, that the following requirements are complied with;
(1) His application for membership is sponsored by a duly accredited Chapter of the Corporation AND at least five (5) members in good standing , none of whom are member of the Membership Committee; and
(2) He is a graduate of an academic course at the U.P.; and
(3) He is either a commissioned officer of the AFP and has attained the rank of Captain or its equivalent in the Navy, OR, if not a commissioned officer in the AFP must have attained national prominence by virtue of his leadership and excellence in his chosen field of endeavor in recognition of his outstanding humanitarian undertaking; and
(4) He has mingled socially with the members of the Corporation and has evinced a sincere desire to learn and embrace the customs, traditions and ideals of the U.P. Vanguards; and
(5) He has fulfilled such other requirements as the Board of Governors or the Membership Committee may prescribe without prejudice to the aforementioned requirements.
Section 2. Conferment of Honorary Membership. The Board by the unanimous vote of all its members, may confer honorary membership upon any person who has attained national prominence by virtue of his leadership and excellence in his chosen field of endeavor or in recognition of his outstanding humanitarian undertaking; provided that no application for honorary membership shall be considered by the Board unless the same is unanimously indorsed by all accredited chapters of the Corporation.
Section 3. Conferment of Associate Membership. Subject to the fulfillment of such other requirements as the Board of Governors may prescribe, associate membership maybe conferred upon a bona-fide graduate of U.P. ROTC/CMT basic course; provided that his application for membership is sponsored by a duly accredited Chapter of the Corporation AND at least five (5) member in good standing, none of whom are member of the Membership Committee; provided also, that his application for membership is made at least ten (10) years after his completion of the U.P. ROTC/CMT basic course; provided further, that he has mingled socially with the members of the Corporation and he has evinced a sincere desire to learn and embrace the customs, traditions and ideals of the U.P. Vanguard, Inc.; and provided finally, that his application shall be unanimously endorsed by all accredited chapters of the Corporation.
Section 4. Sustaining Members – The Board by the unanimous vote of all its members present and constituting a quorum, may confer sustaining membership upon any company, corporation, association or entity which may have consistently given support to the Corporation in the pursuance of its objectives.
Section 5. Membership in Chapters – The Chapter shall accept only regular, honorary, associate or sustaining members duly certified as such by the Adjutant General. Members of a particular chapter who apply for membership in another chapter and are duly accepted therein shall automatically forfeit their membership in the former. No chapter shall confer regular, honorary, associate or sustaining membership to any person/entity nor shall any person/entity be carried by Chapters in their membership rolls, whether formally or informally, unless such person/entity shall have been first certified as a regular, honorary, associate or sustaining member of the Corporation by the Adjutant General. Section 6. Application for Regular Membership. Candidates for regular membership, on the basis of Section 1.a or 1.b shall file an application in writing and in triplicate at the office of the U.P. Vanguard, Inc. setting forth the following:
(1) his name and surname;
(2) two recent 2 x 2 ID photographs;
(3) his present and permanent residence (City and Provincial);
(4) place and date of birth;
(5) civil status;
(6) educational attainment;
(7) positions held in the Corps of Cadets;
(8) certification that he has fulfilled all the requirements in Section 1 of this Article;
(9) other data as may be presented by the Membership Committee;
(10) certification of the applicant as to the truth of the information supplied in the application.
Section 7. Evaluation of the Application. On the basis of the data in the application and such other information in the applicant’s personal file, the membership Committee shall evaluate the eligibility of the applicant for regular membership, whereupon they shall recommend the acceptance or rejection of such application to the Board.
Section 8. Chapter Affiliation. Upon acceptance or conferment of membership, a member must officially affiliate himself with an accredited chapter of the Corporation. Section 9. Integration into a CMT Class.
(a) An applicant for regular membership under Section 1.a of this Article shall, after the acceptance of his application by the Board, be integrated into the CMT Class with which he graduated.
(b) An applicant for regular membership under Section 1.b of the same Article, shall, after the acceptance of his application by the Board, be integrated into the ROTC/CMT Class of the year when he obtain his academic degree at he U.P.
(c) A person conferred honorary or associate membership under Sec. 2 or 3 as the case may be of the same Article shall be integrated in the graduating ROTC/CMT Class at the time of such conferment.
Section 10. Rights and Obligations of Members.
(a) All regular members in good standing shall have the right to be elected to the Board, or the Board of Directors of the Chapters, and to be elected or appointed as an officer of the Corporation or its chapters or as members of the Adjudicatory Council or in accordance with these By-Laws;
(b) All regular members in good standing shall have the right and the duty to vote;
(c) All members in good standing shall have the right to avail of the Corporation’s facilities;
(d) All members shall have the rights to consult and seek advice from the Board of Governors through their Chapter Presidents on important matters concerning the Corporation, provided that remedies had been resorted to in their Chapter and that the same has failed to solve such problem;
(e) It shall be the duty of every member to abide by these By-Laws and the amendments thereto;
(f) It shall be the duty of every member to enhance the welfare of his fellow Vanguard and to be ever willing to render assistance whenever needed for the betterment of the organization;
(g) It shall be the duty of every member to participate in all activities of the organization;
(h) It shall be the duty of every member to pay his annual dues and fees.
Section 11. Expulsion. Any member may be expelled by a vote of two-thirds of all the members of the Board of Governors and ratified at a general membership meeting after charges are proffered in writing under oath, and after fair hearing upon the same before the Board; for any conviction for a crime under the penal laws of the Philippines, punishable by imprisonment of not less than six months or a fine of not less than six thousand pesos, or for any act involving moral turpitude, or when he makes use or takes advantage of the name and goodwill of this organization for his material gain or that of his family.
Section 12. Reinstatement. Any member who has been expelled under the provisions of the next preceding section may be reinstated to membership by the vote of two-thirds of all the members of the Board of Governors and ratified at a general membership meeting, provided that he shall settle all dues in arrears outstanding at the time of his expulsion, and all other dues which may be payable at the interval between his expulsion and reinstatement; and provided finally that any member who has been expelled by final conviction for a crime involving moral turpitude, shall be reinstated only after he has served sentence or after he has been granted unconditional pardon by the President.
Section 1. Annual General Meeting. The members of the Corporation shall meet regularly every year on or about the end of the second academic semester but not later than the month of May for the election of the Governors and for the transaction of such general business as may properly be brought before the meeting. Such annual meeting shall be the annual homecoming of the members and shall be a general meeting which is open for the transaction of any business within the powers of the corporation; provided that reasonable notice of such business to be taken up is given to the members.
Section 2. Special Meeting. Special general meetings of the members may be called by the National Commander at his direction or upon petition of the majority of the members of the Board or the Corporation.
Section 3. Notice of General Meeting. Notice of annual general meetings of the members shall be given in the following ways, namely:
1. (a) By personal delivery to each member, not less than (3) days prior to the date of the meeting, a written notice of the date, hour, place and agenda of the meeting, OR;
(b) By mailing to each member to his last known address appearing in the records of the Corporation, not less than seven (7) days prior to the meeting, stating date, hour, place and agenda of the meeting; AND
2. By publication in at least two (2) newspapers of general circulation, not less than three (3) days prior to the meeting, stating the date, hour and place of meeting.
Notice of special meetings shall be given in the same form and manner as those for annual general meetings.
Section 4. Chapter Meetings. Each Chapter shall meet regularly at least once a month. It may also meet upon call of the Chapter President, or a majority of its Board of Directors, or a majority of its members to discuss matters referred to it by the Board of Governors, internal affairs, or any other matter that needs consideration by the chapter members at such time and place previously fixed in accordance with Article XVIII, Sec. 7, par. (b) of these By-Laws. Such meetings may also serve to enhance fellowship among chapter or with other chapters.
Section 5. Notice of Chapter Meetings. Notice of chapter meetings shall made in the same manner as general meetings, or in any other manner as may be agreed upon by a majority of the chapter members.
Section 6. Oral Notice of Adjourned Meetings. No notice other than by a verbal announcement need be given for any adjourned general or chapter meeting, subject to the provisions of Article X, Section 1 (h) hereof.
Section 7. Waiver of Notice of Meetings. Members may in writing waive notice of any regular or special meeting, whether general or chapter meeting, and thereafter will be considered for all purposes as having been notified in accordance with these By-Law.
Section 8. Validity of proceedings. Proceedings of any general or chapter meeting shall be considered valid provided that there is a quorum as defined in Section 11 of this Article.
However, proceedings of any general or chapter meeting lacking the required quorum are only voidable and may be ratified in a subsequent general or chapter meeting as the case may be where there is a quorum.
Section 9. Voting. Each member entitled to vote shall in every meeting of the members, vote in person and except in cases in which it is by law, chapter or these By-Laws is otherwise provided, a majority of the valid votes by the members present and entitled to vote shall be sufficient for the adoption of any resolution or action. Voting by proxy shall not be allowed.
Section 10. Voting Qualifications. Only regular members who have paid their membership fees for the current and the preceding years as provided for in these By-Laws are qualified and entitled to vote, at any general or chapter meetings, provided that any member may, prior to such meeting, pay his dues and fees in arrears without penalty, and thereafter be entitled to vote in said meetings.
Section 11. Quorum. At all the meetings of members, twenty-five percent (25%) thereof entitled to vote shall constitute a quorum for the transaction of the business and every decision of the majority of the quorum duly assembled shall be valid as a corporate act unless otherwise provided or prohibited by law.
Section 12. Conduct of Meetings. At all general meetings, the President shall act as Chairman. In his absence, the Vice-President shall act as Chairman; and if the latter is absent, the Second Vice-Commander or in his absence, the Third Vice-Commander.
If all the said Officers are absent, a temporary Chairman shall be chosen by a majority of the members present.
Section 13. List of Members. A complete list of all members entitled to vote at any general or chapter meeting shall be prepared by the Corporate Secretary and read immediately upon the opening of the meeting.
Section 14. (Entire provision deleted)
Section 15. Order of Business. At all general or chapter meetings the order of business shall be as far as practicable, as follows:
(a) Reading of list of members entitled to vote;
(b) Roll Call;
(c) Reading of any approved minutes of the previous members’ meeting, whether regular or special;
(d) Report of the President or the Chapter President as the case may be, or of any committee;
(e) New business;
Section 1. Composition. The Board shall be composed of fifteen (15) member to be elected in accordance with the provisions of these By-Laws. It shall have a Chairman and a Vice Chairman. The immediate past President and all chapter commanders of all duly accredited chapters of the Corporation shall be ex-officio members of the Board.
Section 2. Qualifications. No members of the Board shall be elected unless he is a regular member in good standing and an active member in a chapter where he is formally affiliated for at least two (2) years immediately preceding his election. Incumbent members of the Board of Governors who fail to attend fifty (50%) percent or more of all the regular and special meetings of the Board of Governors during his incumbency shall be disqualified from running for re-election.
Section 3. Term of Office. The duly elected members of the Board of Governors shall hold office for a term of two (2) years. At the first annual meeting of members after the amendment of these by-laws, there shall be elected fifteen (15) Governors to the Board. The top eight (8) in terms of the number of votes garnered shall serve for a term of two (2) years and the last seven (7) for a term of one (1) year. Subsequent elections shall be held annually to alternately elect eight (8) or seven (7) Governors whose terms have expired, who shall serve for a term of two (2) years. The term of office of the newly elected Board shall commence on the first day of the month immediately after the annual meeting.
Section 3-A. Organizational Meeting. The incumbent Chairman of the Board of Governors shall immediately convene the new Board, for the purpose of electing the new officers of the Corporation and designating/confirming the Chairman and members of the various standing and Ad Hoc committees, in accordance with the terms of these by-laws. The new Board, may thereafter, adjourn from day to day until it is able to elect the new set of Officers and designate/confirm the new Chairman and members of the various standing and Ad Hoc committees. This must, however, be done not later than thirty (30) days from the date they are first convened by the incumbent Chairman of the Board of Governors. Until such time, the incumbent Chairman of the Board shall preside over all such meetings of the Board.
Section 4. Removal. Any member of the Board may be removed from office by a vote of two-thirds (2/3) of all the remaining members of the Board for clear violation of this Constitution.
Section 5. Resignation. Resignation of Governors shall be in writing and shall be effective upon acceptance thereof by the Board.
Section 6. Vacancies. Vacancies due to death, absence or incapacity shall be filled by a majority vote of the remaining members of the Board and the Chapter Presidents of all accredited Chapters of the Corporation in a meeting duly called for that purpose.
Section 7. Powers. The Board shall manage the property and business of the Corporation and shall exercise such powers and authority as are, by these By-Laws, expressly conferred upon it, and those which a Corporation may legally perform except those which, by these By-Laws are vested in some other bodies.
Section 8. Meeting. The first meeting of the Board shall be held immediately after the taking of the oath of office of its members, at which meeting shall be elected the officers provided by these By-Laws.
The Board shall hold regularly meetings at such time and place as may be determined by it. Special meetings may be called by the Chairman upon notice to all its members either personally or in writing.
In all meetings by the Board, when matters relating to the UP Corps of Cadets shall be taken up, the Commandant of Cadets shall be invited and may attend in person or by representative.
Section 9. Quorum. At all meetings of the Board, a majority of the Governors shall constitute a quorum for the transaction of business. Every decision of the majority of the quorum duly assembled as a Board shall be valid as a corporate act unless otherwise prohibited by the law.
Section 10. Disbursement of Funds. All recommendations and proposals for the disbursement of the funds of the Corporation for any of its purpose and objects shall be submitted to the Board for approval.
Section 1. Officers. The Officers of the Corporation, all of whom must be citizens and residents of the Philippines, shall consist of the following:
(a) The Chairman of the Board;
(b) The President and Vice Chairman of the Board;
(c) The Vice President;
(d) The Corporate Secretary;
(e) The National Treasurer;
(f) The National Auditor;
(g) The Legal Counsel;
(h) The Sergeant at Arms;
(i) Public Relations and Information Officer;
The above mentioned officers shall all serve at the pleasure of the Board of Governors for a maximum of one (1) year without prejudice to their re-election to the same post.
No two (2) or more of the above officers may be vested on the same person.
Section 2. Other Officers. The President, with the concurrence of a majority of the members of the Board may appoint such other officers as he deems necessary in carrying out the objectives of the Corporation.
Section 3. Compensation. All services rendered for the Corporation shall be gratuitous, except those rendered by employees hired by the Corporation.
Section 4. Chairman of the Board. The Chairman of the Board shall preside at all regular and special meetings of the Board of Governors. It shall be his primary duty and responsibility to disseminate the strategic and long term policies and programs of the Corporation as set and determined by the Board of Governors.
Section 4-A. President and Vice Chairman of the Board. The President shall likewise be the Vice Chairman of the Board. The President shall have the following powers and duties.
(a) Preside at all meetings of the Board of Governors in the absence of the Chairman of the Board.
(b) Act as the Chairman of the Executive Committee.
(c) Administer the day to day business of the Corporation and be primarily responsible for the full implementation of all programs and projects approved by the Board. It shall likewise be his duty to draw-up, design and recommend for approval such new programs and projects as would best serve the interest of the members. It is the sworn duty of the President to faithfully implement all declared policies of the Board of Governors.
(d) Sign, as authorized by the Board, all deeds, agreements, and other instruments in which the Corporation may be a party to or in which it may otherwise be interested .
(e) Appoint all Chairmen of the various committees, except those for committees whose Chairmen are designated by these By-Laws .
(f) Supervise said committees.
(g) Sign , indorse, and deliver jointly with the National Treasurer all checks, bills of exchange, promissory notes and other order instruments involving the transfer of payment of money in the name and on behalf of the Corporation.
Section 5. The Vice President. The Vice President shall perform all the duties of the President upon his death, absence or incapacity to be determined by the Board.
Section 6. (entire provision deleted)
Section 7. (entire provision deleted)
Section 8. The Corporate Secretary . The Corporate Secretary shall have the following powers and duties:
(a) Take the minutes of the meetings of the Board, and of the Corporation;
(b) Keep the book of minutes, documents of the Corporation, and the Corporate seal;
(c) Give all notices required by law or these By-Laws for all meetings of the Board and of the members in general;
(d) Keep a complete and current list of all members of the Corporation.
Section 9. The National Treasurer. The National Treasurer shall have the following powers and duties:
(a) Have custody of and be responsible for all funds of the Corporation and keep a complete and accurate record of receipts, disbursements, and other transactions in the corresponding books of accounts, seeing to it that all disbursements and expenditures are evidenced by appropriate vouchers;
(b) Deposit in the name and to the credit of the Corporation all the money funds, securities, bonds and similar valuable effects, belonging to the Corporation which may come under his control, in such bank or banks as may be designated by the Board.
(c) Sign checks and other instruments for payments, as authorized by the Board, jointly with the President;
(d) Give receipts for and receive all moneys paid to the Corporation from any source;
(e) Render an annual statement of accounts, showing the financial condition of the Corporation, during the annual general meeting of the members and such other financial reports as the Board or the President may require.
The National Treasurer shall post a bond in favor of the Corporation in such amount and from such recognized surety company as the Board may determine.
Section 10. The National Auditor. The National Auditor shall pre-audit all accounts of funds or distribution of properties by the National Treasurer; to audit; examine, and certify financial reports submitted by the National Treasurer to the Board.
Section 11. The Legal Counsel. The Legal Counsel shall be the legal adviser of the Corporation and its members. He shall prosecute and defend suits, claims, and actions for and in behalf of the Corporation.
Section 12. The Sergeant at Arms. The Sergeant at Arms shall preserve order at all meetings of the Board and at all general meetings.
Section 13. The Public Relations and Information Officer. The Public Relations and Information Officer shall be responsible for the promotion of public support for the Corporation and for the dissemination of information among its members. He shall endeavor to publish a newsletter for the Corporation. He shall be responsible for the publication of an Annual Report to contain among others the President’s Report on the State of the Corporation and the Report on the Financial Condition of the Corporation.
Section 14. Removal from Office. Any appointive officer of the Corporation may be removed from office by the President, with the concurrence of a majority of the members of the Board, on the following grounds:
(a) lack of interest in the affairs of the Corporation;
(b) gross inefficiency;
(c) disloyalty; or
(d) any other cause which the Board may deem inimical to the best interests of the Corporation and its members.
Section 15. Vacancies.
(a) An elective national office vacated due to death, absence or incapacity shall be filled by a person elected by a vote of a majority of all the members of the Board at a special meeting called for that purpose, and any other person so elected shall hold office only for the unexpired portion of the term;
(b) Any appointive national office vacated due to death, absence or incapacity shall be filled by appointment by the President with the concurrence of a majority of all the members of the Board. The person so appointed shall hold office only for the unexpired portion of the term.
Section 16. Hold Over. Not withstanding the foregoing provision, all officers of the Corporation shall continue to discharge their duties until their successors shall have been elected or appointed, as the case maybe, and have qualified for office; provided that in the case of the Board, no hold-over shall be valid unless Article X, Section 1 (h) hereof is compiled with.
Section 1. The President shall upon assuming office, constitute the following standing committees:
(a) The Executive Committee
(b) The Civil and Military Placement Committee
(c) The Community Development Services Committee
(d) The Membership Committee
(e) The Committee on Audit
(f) The Finance Committee
(g) The Committee on Elections
(h) The Cadet Affairs Committee
(i) The Public Relations and Information Committee
All accredited chapters shall as far as practicable be represented in the standing committees which shall be composed of a chairman and at least two (2) members. Unless otherwise provided herein, the President shall nominate the chairman and the members of each committee, subject to the confirmation by a majority of the members of the Board.
Section 2. The Executive Committee . The Committee shall be composed of the President, as its Chairman, the Vice President, the National Treasurer, the Corporate Secretary and another Governor to be elected by the Board, as members. The Executive Committee shall be the management arm of the Board of Governors and shall be tasked with the following powers and functions:
(a) To review policies and prepare policy recommendations;
(b) To continuously monitor and coordinate the programs and activities of the Corporation including its chapters:
(c) To review and evaluate all project proposals submitted by the different chapters for approval by the Board;
(d) To prepare a standard evaluation system with measurable units of performance and to conduct periodic Corporation-wide and chapter-wide performance ratings.
(e) To approve requests for financial and other assistance from the Corps of Cadets and Corps of Sponsors;
(f) To approve scholarship grants under the U.P. Vanguard Scholarship Program as prescribed by the Rules governing the same;
(g) To prepare and submit to the Board a detailed operating budget complete with identified sources of revenues and projected disbursements. Such budget shall be the product of consultation with all the Chapters and associated organizations of the Corporation and must reflect budgetary allocations for specific programs and projects directly involving the Corporation or being supported by it;
(h) Perform such other tasks which the Board of Governors may choose to delegate to the Ex-Com from time to time.
Section 3. Civil and Military Placement Committee. The Committee shall be charged with the placement and upgrading of Vanguards in the military service, both in the active and the reserve force, government service and civilian life. It shall attend to the members’ needs as regards commissioning in the AFP, job placements, promotions and other similar activities.
Section 4. Community Development and Livelihood Promotions Services Committee. The Committee shall be responsible for the initiation, promotion and development of civic, military and other allied activities for the benefit of the public. It shall be tasked with the maintenance of liaison with the government and shall take charge of affairs of the Corporation requiring government intervention and approval.
Section 5. Membership Committee. The Committee shall be composed of the Corporate Secretary, as Chairman, and four (4) members. All chapter adjutants shall be ex-officio members of the committee. It shall have charge of all matters pertaining to the membership of the Corporation. It shall be responsible for implementing the provisions of Article III on membership including recruitment, evaluation and admission of candidates for membership and the discipline, expulsion and reinstatement of members. It shall be responsible for the guidance of all members concerning their status and continued membership in the Corporation. It shall see to the timely and proper conduct of the recognition and induction of incoming members. It shall be responsible for the career, social and other membership development activities, to include the enhancement of the leadership potential and fellowship of the members.
Section 6. Committee on Audit. The Committee shall be responsible for examining, auditing and settling, in accordance with law and regulations, accounts pertaining to the Corporation or those held in trust by the chapters. It shall keep copies of the general accounts of the Corporation and shall see to it that accounts of the chapters are equally in order by conducting quarterly spot-checks. It shall collect and collate annual finance reports from the chapters from which will be based the annual financial report of the Treasurer of the Corporation to be published and distributed to interested members.
Section 7. Committee on Elections. This Committee shall be composed of a chairman and four (4) members all of whom shall be nominated by the President and confirmed by a majority of all the members of the Board. It shall administer and enforce all laws and rules and regulations relative to the conduct of elections in the Corporation. It shall supervise and conduct all elections in the Corporation and shall coordinate all elections in the chapters. It shall be the sole judge of all contests relating to the election, returns and qualifications of members of the Board of Directors and officers of the chapters. Its decision on such matters shall be final. The Comelec may adopt such other rules and regulations, consistent with these By-Laws, with the approval of the Board, and deputize such personnel as the circumstances may require to ensure the free, orderly and honest conduct of elections.
Section 8. Finance Committee. The Committee shall be charged with the enhancement of the financial viability of the Corporation and for the preparation of programs and projects for fund raising thereof. It shall also attend to whatever financial assistance may be extended to the chapters and shall have coordinating and advisory functions in all Chapter fund-raising projects. The National Treasurer shall be an automatic member of this committee.
Section 9. Cadet Affairs Committee. The Committee shall formulate plans and projects to intensify orientation programs towards military professionalism in the U.P. CMT Corps of Officers. It shall solicit the help of members, and in close coordination with the Commandant of Cadets, offer such help to improve leadership, motivation, and human resource development in the CMT program. It shall implement all projects of the Corporation as will ensure the scholastic excellence of the Cadet Officers. It shall enhance cadet- Alumni relations. The Committee shall be responsible for the administration of the U.P. Vanguard Scholarship Program, review its rules for entitlement, process applications and recommend the grants for the approval of the Executive Committee and otherwise oversee the attainment of the objectives of the Scholarship Program.
Section 10. Public Relations Information Committee. The committee shall be headed by the Public Relations and Information Officer. It shall be charged with the promotion of public support for the Corporation by establishing proper relations with the mass media and such other institutions as will ensure the fulfillment of the objective of the Corporation. It shall cause the regular publication of the Corporation’s newsletter and ensure that the policies, programs, projects, rules and regulations of the Corporation are properly and intensively disseminated to the members. It shall also be responsible for the publication and distribution of the Annual Report.
Section 11. Chapter Development and Coordination Committee. This Committee whose chairman shall be appointed by the President from among the members, shall be responsible for the standardization of chapter organization and staffing. It shall facilitate inter-chapter coordination and communication. It shall enforce the provisions of Article VIII and such other related guidelines which the Board may adopt, and report all violations thereof to the Board for appropriate action.
Section 12. Ad Hoc Committee. The President, with the approval of the Board, may create an ad hoc committee which shall consist of such members as may be designated by him. The committee shall perform such functions as may be assigned to it by the National Commander or by the Board. It shall cease to exist upon completion of its assigned tasks.
Section 1. Formation of Chapters. The Corporation shall encourage the formation of, as far as practicable, one chapter in each city or municipality through which its programs of activities and projects may be implemented, thereby contributing to the strengthening of the Corporation. A Chapter may be formed by at least fifteen (15) regular members in good standing.
Section 2. Application. An application for Chapter recognition shall be made writing together with the following documents:
(a) By-Laws of the proposed Chapter not inconsistent with the Constitution;
(b) A list of the members of the Board of Directors and Officers and Committee Chairmen;
(c) A list of members including their personal data;
(d) Evidence of payment of membership dues to the Corporation; and
(e) A copy of the plans and programs of the proposed Chapter for the next two (2) years.
Section 3. Evaluation of Application. An application for Chapter recognition shall be acted upon by the Board upon recommendation by the Committee on Chapter Development and Coordination. Upon receipt of the recommendation, the Corporate Secretary shall duly calendar the same for the next Board meeting. If eight (8) or more members of the Board cast their votes in favor of the acceptance of said application, such application shall be recorded as Accepted. Thereafter, the Board shall issue a Chapter to the recognized Chapter.
Section 4. Board of Directors. The property and business of the Chapter shall be managed by the Board of Directors consisting of five (5) members to be elected from among the members in accordance with these By-Laws for term of one (1) year and until their successors have been duly elected and qualified.
Section 5. Chapter Officers. Each Chapter shall have at least the following officers to be elected or appointed in accordance with the provisions of these By-Laws.
(a) Chapter President;
(b) Chapter Vice-President;
(c) Chapter Secretary;
(d) Chapter Treasurer;
(e) Chapter Auditor;
(f) Chapter Sergeant at Arms;
(g) Public Relations and Information Officer; and
(h) Chapter Legal Counsel
No two or more of the above officers may be vested on the same person.
Section 6. Standing Committees. Each Chapter shall have at least the following standing committees with the following functions:
(a) Finance Committee – This Committee, headed by the treasurer, shall be responsible for the enhancement of the financial viability of the Chapter and the preparation and execution of Chapter programs and projects for fund-raising, in coordination with the Finance Committee of the Corporation.
(b) Membership Committee – This Committee, headed by the Corporate Secretary shall be responsible for all matters pertaining to the membership of the Chapter to include the development of the leadership potentials of the members and such other assistance for the welfare of its members in coordination with the Membership Committee of the Corporation.
(c) Cadet Affair Committee – This Committee, headed by the Vice-Chapter President, shall be responsible for the preparation and implementation of projects directed towards the welfare of the Corps of Cadets. All Chapters shall undertake at least one major project per year with the aim of assisting the UP CMT Corps of Officers.
(d) Committee on Chapter Meetings – This Committee, headed by the Public Relations and Information Officer, shall be responsible for the preparation and conduct of all general meetings and shall ensure that all administrative requirements such as notification and attendance of members, invitation of guests, preparation of the program and physical arrangements are properly attended to.
Section 7. Duties of Recognized Chapters. The following shall be the duties of recognized Chapters:
(a) Quarterly Report – Each Chapter, through its Chapter President, shall submit its quarterly report addressed to the President with a copy furnished to the Corporate Secretary and the Chairman of the Committee on Chapter Development and Coordination. The quarterly report should contain, among others, a list of members, categorized into new, active, inactive, and transferred, projects accomplished; on-going and future projects or programs; a copy of the minutes of the Board of Directors’ meetings and other pertinent supporting papers. Matters which concern and are of interest to the Corporation should also be reported.
The following are the period covered by the quarterly reports:
First Quarterly Report – April 1 to June 30
Second Quarterly Report – July 1 to September 30
Third Quarterly Report – October 1 to December 31
Fourth Quarterly Report – January 1 to March 31
(b) Regular Monthly General Meetings. All Chapters shall have a monthly general meeting at a fixed time and place as the Board of Directors may determine, to discuss the programs and projects, and such other matters affecting the Chapter. The Board of Directors shall inform the National Secretariat of the time and date of such meeting, and any changes thereof.
(c) Regular Board Meetings. The Board of Directors of the Chapter shall meet regularly to take up matters affecting the Chapter. Section 8. The Board of Governors shall promulgate guidelines concerning the functioning and operation chapters in conformity with the above-stated provisions.
Section 1. General. There shall be a special body to be known as the Adjudicatory Council which shall investigate, hear, and in appropriate cases, decide complaints on any matter involving the conduct of any member of the Corporation.
Section 2. Composition . The council shall be composed of a Chairman and four (4) members who shall sit en banc in hearing and deciding matters brought before it for consideration.
The Chairman and the members of the Council shall be appointed by the President with the concurrence of the Board.
Section 3. Qualifications. No member of the council shall be appointed unless he is a regular member and active member in a chapter for at least two (2) years immediately preceding his election provided that as far as practicable they shall be members of the Philippines Bar.
Section 4. Vacancy. Vacancies due to death, absence or incapacity shall be filled through appointment by the President, with the concurrence of majority of all members of the Board. The person so appointed shall hold office only for the unexpired portion of the term.
Section 5. Quorum. Three (3) members of the council constitute a quorum in deciding cases.
Section 6. Functions. The council shall have the following functions:
(a) To investigate, hear and decide complaints filed by members of the Corporation against any other member for violation of these By-Laws or for any other cause provided that the compliant is accompanied by a subscribed statement that the compliant has presented the matter before his Chapter President for arbitration and/or proper action and that the action has proven inadequate or futile; provided further, that if the compliant is not yet affiliated with any chapter, he has filed his compliant with a chapter of his choice for arbitration which has been inadequate; provided finally, that if the Respondent is a member of the Board or an officer of the Corporation, the Board shall conduct the investigation and take such action as they may deem just. The Council shall hear all complaints within its jurisdiction and shall decide the same within sixty (60) days from the filing of such compliant.
(b) To impose the following penalties as it may deem appropriate:
(1) Suspension of the rights of members as provided for in these By-Laws for a period not to exceed one year and/or
(2) Fine not to exceed one hundred pesos (P100.00).
(c) In cases where the Council finds that the appropriate penalty should be removal or expulsion, it shall forward its recommendation to the Board for appropriate action in accordance with these By-Laws.
(d) All decisions of the council shall be written and shall contain a statement of the grounds therefor.
(e) All decisions of the council may be appealed to the Board within thirty (30) days from the receipt of such decisions.
(f) Any member of the Corporation who fails to comply with the final decision of the Council or Board shall suffer the penalty of suspension of his rights as provided for in these By-Laws until he complies with such decision.